Front Office Manager

Commonwealth School is looking for a professional, friendly, hard-working person to support our faculty, staff and students. Duties include (but are not limited to):

  • Greeting all visitors
  • Answering and directing calls
  • Preparing and assisting with mailings from all departments and distributing daily mail
  • Data entry, proofreading, filing, photocopying
  • Creating and updating records
  • Assisting with school events
  • Coordinating health and safety matters
    • Tracking attendance
    • Processing student medical forms
    • Handling light medical issues such as cuts and headaches
    • Coordinating monthly fire drills
    • Maintaining the emergency alert and school forms database, and managing the door-entry systems
  • Coordinating and scheduling admissions interviews
  • Coordinating textbook ordering and distribution
  • Helping to coordinate graduation (producing programs, ordering diplomas, etc.)
  • Tracking and ordering all stationery (including blue books) and office supplies


  • Minimum 2 years experience, preferably in an education environment
  • Strong organizational skills and an ability to multitask and deal with frequent interruptions
  • Ability to work efficiently
  • Ability to deal with confidential documents
  • Experience with computers is a must; FileMaker Pro experience desirable
  • Ability to think on feet and deal with unplanned incidents & problems

If interested, please send a letter and resume to Estrella Alves at ealves@commschool.org.

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