Commonwealth is a small independent day school that occupies two brownstones in Boston's Back Bay. It is known for its academic rigor, strong program in the arts, and extensive use of the city of Boston. It attracts bright, motivated students from all over the Boston metropolitan area and, with the help of an unusually strong financial aid program, draws young people from a variety of backgrounds.
Commonwealth School seeks highly qualified candidates for a wide range of teaching and administrative positions. We welcome inquiries for potential teaching, coaching, and other school-related professional opportunities.
The Development Coordinator plays a critical role in supporting Commonwealth School’s Development team and executing the School’s many events. As the primary administrator of the School’s development database, the Development Coordinator is responsible for the accurate and timely entry, processing, and acknowledgement of gifts; generating mailings lists; coding event attendance and constituent interactions; pulling relevant reports; and performing data analyses. She/he works to maintain database integrity and to use the database to its full potential to support the Development team.
The Development Coordinator plans, oversees, and directs all event logistics for development, alumni/ae, parent, and Board of Trustees events. She/he coordinates digital communications for the Development department and works closely with the Director of Development, Associate Director of Development, and Director of Strategic Marketing and Communications to ensure all Development communications needs are appropriately and efficiently addressed. She/he supports the Development team by performing administrative tasks as needed.
Commonwealth School deeply values professional development for faculty and staff. This role offers significant exposure to all facets of fundraising and alumni/ae relations. As a member of a fast-paced three-person Development Team, the Development Coordinator will have the opportunity to learn industry best practices and methodology and to take on greater responsibilities over time.
This is a non-exempt, full-time position. Some evening and weekend work required during the academic year.
This position reports directly to the Associate Director of Development.
●Ensure timely and accurate entry of gift and constituent information
●Manage and execute gift acknowledgement process within the Development Team and with the Headmaster
●Ensure database integrity by documenting, implementing, and maintaining best practices and policies and procedures for database
●Produce mailing and distribution lists for appeals, invitations, and other communications
●Update and maintain solicitation and moves management data for annual fund and campaign efforts
●Run weekly, monthly, and annual financial reports for the Business Office
●Run reports for Development team as needed
●Participate in professional development and regular training on database platform to ensure Commonwealth’s Development team uses the tool to its full potential
●Manage logistics for all events
●Manage all aspects on-site for all local events
●Work closely with Commonwealth’s Chef Manager to coordinate food and beverage for all relevant events
●Research, identify, secure, and coordinate all venues, catering, rentals, and vendors
●Identify, manage, and coordinate students, faculty, and staff needed for events
●Create and follow detailed event plans, budgets, timelines, and checklists
●Collaborate with colleagues in Development and Communications teams to devise and maintain event theme, School branding, and look and feel as appropriate
●Coordinate and execute event communications, materials, invitations, and follow-up
●Manage and maintain event RSVPs in a timely and accurate manner
●Prepare materials for donor meetings and events
●Adhere to timelines, manage correspondence with outside vendors, and collect and submit invoices for Development projects
●Support the Director of Development and Associate Director of Development as needed
●Provide occasional support in other areas of school life as needed
●1-2 years’ experience in administrative role, preferably in a non-profit or educational environment
●Excellent attention to detail
●Strong critical thinking and problem-solving skills
●Resourceful self-starter with an ability to anticipate needs and multitask in a fast-paced environment
●Expressed interest in learning and growing as a professional in the development and/or non-profit field
●Effective team member with strong organizational skills
●High level of professionalism, flexibility, diplomacy, and responsiveness
●Familiarity with independent schools a plus
●Competitive medical, dental, and vision insurance
●Retirement plan with employer match
●Four weeks vacation in first year of employment: two weeks typically used in the summer months, one week each in December (inclusive of holidays) and March during the School’s winter and spring breaks.
●Reduced work hours for eight weeks in late June to early August
●Additional benefits information available upon request